2024-2025 HSA Board Members

Prepare agendas for monthly board & open meetings

Attend & lead monthly board meetings

Monitor & respond to HSA emails

Draft school-wide info/reminder emails

Liaise with Committee Chairs to monitor progress

Attend monthly HSA Board and open meetings. 

Deposit cash and checks for all fundraisers and events

For all expenses, you will need to write checks for reimbursement and make sure there is appropriate backup supporting all checks written

Record disbursements and receipts into check register and Quicken software

On a monthly basis, you will need to reconcile checkbook to quicken software. Once reconciled, you will need to reconcile books (checkbook and quicken) to bank statements.

Resolve and record all reconciling items

On a monthly basis, need to compile financial statements for meetings. The financial statements show actual receipts (revenue) and costs (expenses) compared to budgeted receipts and costs.

Create the annual budget, discuss with Co-Presidents and then meet with the Principal to get approval or changes

Provide budgeted amount to chairperson so they know how much to spend

Maintain and update the HSA website including the HSA calendar throughout the school year

Use Membership Toolkit to send emails to community

Post HSA meeting minutes from Secretary monthly

Update/manage directory

Attend all BOE meetings or have someone attend in your place if possible (you can always read the minutes of the meeting)

Report relevant updates to Board

Attend monthly HSA Board & open meetings 

Traditionally host five events for teachers; a Welcome luncheon prior to classes start and a teacher breakfast at the start of the year, holiday luncheon, teacher appreciation lunch and end of the year luncheon for teachers

Buy the paper goods / tablecloths, drinks for the event along with catered food and decor all within budget

Fill out the custodial work order to set up the chairs, tables on day of breakfast/luncheon

Attend monthly HSA Board & open meetings

Record minutes for monthly HSA open meetings and send them to the Website Coordinator to be posted on the HSA website

Attend monthly HSA board and open meetings

Liaison between the HSA and KPA to answer any questions